You can set up a class on the Stackably Calendar that repeats on the days and times you choose, with a set number of spots in each session.
How do I start a new class from the Calendar?
To start a new class in Stackably, open the Calendar and click the day the class begins.
In the left menu click Calendar (1). The Calendar Tab (2) opens on the My Calendar month view.
Use the arrows on either side of the month name (3) to move to the month of the first class.
Click an empty part of the day the class starts (4). The Create New Booking window opens, and that day is already set as the class start date.
What do I fill in under Booking Basics when I create a class?
The Booking Basics section of the Create New Booking window sets the class type, the class name and how new sign-ups are saved.
Next to Type, select Class (1). Choose Booking instead only for one-to-one appointments.
Type the class name in Title (2), for example Beginner Yoga. The title is required, can be up to 100 characters, and is the name shown on the Calendar.
Open Submit Button Text (3) and choose the text for the booking form's submit button: Schedule Meeting, Book Now, Register Now, Schedule, Claim, Join Now, Get Started or RSVP.
Open Save Customer As (4) and choose Client, Employee or Pet. This decides which contact type new customers from this class are saved as.
Optional: open Program Name (5) to file the class under one of your programs. The gear icon next to Program Name opens Program Management, where your programs are listed.
Note: If you click Next without a title, the Create New Booking window shows Booking title is required and stays open.
How do I choose the instructor and make a class online or in person?
The Team & Location section of the Create New Booking window sets who teaches the class and where it takes place.
Open Employee (1) and choose the instructor. Type part of a name to shorten the list.
Open Type (2) and choose Virtual for an online class or In-Person for a class at your location. Type is required.
For a Virtual class, paste your video-call address into Custom meeting link (optional) (3).
For an In-Person class, enter the class address in the Address field. Stackably shows Please select an address! and will not move on to the next step until an address is chosen.
Optional: choose a Court, such as Court 1, and type details for your clients in Description (4).
How do I set the class length, days and times?
The Timing & Availability section of the Create New Booking window sets how long each class runs and on which days and times it repeats.
Open Duration (1) and choose how long each class lasts, from 5 Minutes up to 4 Hours. Duration is required.
Open Availability (2) and choose Repeat weekly for a class that runs on the same weekdays every week. The default, Does not repeat, creates the class on one date only. Repeat monthly is also available.
Check Start Date and End Date (3). The start date is the day you clicked on the Calendar and the end date is one week later; click either date to change it. Sessions are created only between these two dates.
Each weekday has its own row. With Repeat weekly, Monday to Friday start at 9:00 AM to 5:00 PM and Saturday and Sunday are Unavailable. To stop the class running on a day, click the red ⊗ at the end of that day's row. The day changes to Unavailable and is added to the Select Holiday list (4), which lists the days the class does not run.
On each day the class runs, set the start and end time (5) and type the number of spots in Slots, for example 12. Slots is the number of people who can book each session.
To add a day that shows Unavailable, click the blue ⊕ at the end of its row (6). A row starting at 9:00 AM and lasting one class length is added, and the day is removed from Select Holiday. Clicking ⊕ on a day that already has a time adds a second time on that day.
Note: If a day's slot count is empty when you click Next, the window shows Please provide slots number.
What do I set on the Booking Details step for a class?
After you click Next, the Booking Details step of the Create New Booking window sets what Stackably collects from people who sign up for the class.
Under Field Options (1), Full Names and Email are ticked. Tick Phone Number to also ask for a phone number.
To ask a question of your own, click Add Questions (2), type the question, choose an Answer Type (One Line, Multiple Lines, Radio Buttons, Checkboxes, Dropdown or Phone Number) and tick Required if it must be answered.
Click Submit (3).
Stackably shows Success: Booking created and the Create New Booking window closes.
Note: The Booking Details step also has Agreement Type, Need Payment, Booking Window Settings and Minimum notice time. This article leaves them at their default settings.
Where do I see my new class on the Calendar?
Your new class appears on the Stackably Calendar on every scheduled day between the start and end dates, under the class title (1 to 4 in the screenshot).
In this example, Beginner Yoga runs on Tuesdays and Thursdays from November 3 to November 26, so it appears 8 times on the November Calendar.
Each date is a separate class session. Click the class name on any date to open its Class Session window, where you can book clients into that session.