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Booking a client into a class session from the Calendar

Open a class session on the Stackably Calendar, book a client from the Booked tab with Create New Appointment, and check the booking on the client's Schedule.

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Written by Kelly Shirey

You can book a client into one session of a class from the Stackably Calendar, so their place is saved and the session's Booked count goes up.

How do I open a class session on the Calendar?

Each date a class runs is a separate class session on the Stackably Calendar, and each one opens in its own Class Session window.

  1. In the left menu click Calendar, then use the arrows beside the month name to find the date of the class.

  2. Click the class name on that date (1).

The November Calendar with the Beginner Yoga class on Thursday November 5 highlighted

The Class Session window opens. The header (1) shows the class name, date and time. Booked, Attended and Capacity (2) show how many clients are booked into this session, how many have attended, and how many spots it has. The tabs (3) are Attended, Booked, View All and Edit.

The Class Session window for Beginner Yoga on 11/05/2026 with the header, the Booked, Attended and Capacity counts and the tabs highlighted

How do I book a client into a class session?

You book a client into a class session from the Booked tab of the Class Session window.

  1. Click the Booked tab (1).

  2. Click Search by name... (2) and type part of the client's name. Matching contacts are listed with their email, phone number and contact type (3); click the client you want.

  3. Click Book (4). The Create New Appointment window opens.

The Booked tab of the Class Session window with the search box showing Maya, the matching contact Maya Thompson and the Book button highlighted

  1. Check the details in the Create New Appointment window. Title (1) is filled in with the class name, Contact (2) shows the client you picked, Class options (3) shows the class, and Date and Time (5) show the session you opened.

  2. Optional: type anything your team should know about this booking in Note (4).

  3. Click Create (6).

The Create New Appointment window with Title, Contact, Class options, Note, Date and Time, and the Create button highlighted

The Create New Appointment window closes and you are back in the Class Session window. The client is listed on the Booked tab (2) and the Booked count (1) goes up by one. Capacity stays the same.

The Booked tab of the Class Session window showing Booked 1 and Maya Thompson in the list, with the eye icon on her row highlighted

Note: The Automation tab of the Create New Appointment window holds reminder settings. This article leaves them empty.

How can I check which classes a client is booked into?

A client's class bookings are listed on the Schedule tab of their contact card in Stackably.

  1. On the Booked tab of the Class Session window, click the eye icon on the client's row (3 in the screenshot above). The client's contact card opens.

  2. Click Schedule (1), then Classes (2).

  3. Each class the client is booked into is listed (3) with the class name, its date and time, and its length.

Maya Thompson's contact card with the Schedule tab, the Classes button and the Beginner Yoga booking for Nov 5, 2026 at 6:00 PM highlighted
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